Setting Up Zoom in Blackboard Learn Ultra

1. Go to uark.zoom.us
2. Click Sign In to configure your account. Log in using your UARK username and password.
3. Click Settings in the left menu.
4. Look through the settings to see what you would like to apply to your overall meeting settings.  Some recommended settings to reveiw are:

In the “meeting” settings

• “Waiting Room” – Do you want to enable a waiting room which requires you to admit students? Note that if students join late you will need to continually admit them. You can also turn this off during the session once it starts.
• “Only authenticated users can join meetings” – Enabling this means that only those who sign in with their UARK accounts can access the meetings. This is good for security and prevents Zoom-bombing. However, if you have a guest speaker, you will want to disable this so that they can join.
• The various chat features – read these to see what you want participants to be able to do.
• “Co-host” – this allows you to add co-hosts. This is good if you have more than one instructor or a TA who will need host controls.
• “Polling” – if you want to use the polling feature, you will want to enable it globally.
• “Screen sharing” – you can set who can share their screens and who cannot.
• “Annotation” – you can set who can annotate.
• “Whiteboard” – you can choose to save the whiteboard that is used during class.
• “Virtual Background”- allows participants to use images in their background.

In the “recording” settings:

• Automatic Recording – set it so that the meetings begin recording as soon as you start the meeting.

1. Open your Blackboard Ultra course.
2. Browse to the location in your course where you added the Zoom link.
3. Click Zoom Meeting.
   
4. Click Schedule a New Meeting in the top right.
   
5. Enter your desired class settings and click Save at the bottom.
6. For recurring meetings, select the check box.
   • In those settings select “Recurrence” to be weekly.
   • Select the days on which your class meets.
   • Select By and choose the end date. Note: It is better to choose end dates than occurrences. Occurrences are limited. If you choose the end date instead it allows more meetings. You don’t need both set just one.
   • Set the duration of your class.  Note: The drop-down includes increments of 15 minutes, but if you need a specific time you can click on the box for minutes and type a specific number there.
7. IMPORTANT: Be sure to select “Record the Meeting Automatically” and “In the Cloud” to send recordings to Kaltura automatically.
8. Students will click the Zoom link in your course in order to find and join their sessions.

You now have your meetings set up!

This setting means that only individuals with UARK accounts can log in to your class session and their accounts are verified through single sign-on. This is the best way to protect your class from unauthorized users entering your class. And if a UARK user that is not a member of your class joins, we have a record of who it was.

You can always edit this setting to allow guest speakers, etc. to join your class but be sure to edit the individual class session, not all sessions, and be sure to tell the guest that they will need a Zoom account to log in. Keep in mind that this means that anyone with a Zoom account can join if they have the link and passcode.

Add a Waiting Room
One way to ensure you know who is attending your sessions is to enable a waiting room. This allows you to see who wants to attend and admit them. If they have a suspicious name, you can refuse them admittance. Keep in mind: you will need to admit students to the session and in some cases, students may be late due to tech issues. If you do not see that someone is in the waiting room, they may get stuck there. However, it does add security for your sessions and we recommend you consider turning the waiting room on.

Turn off “enable join before host”
This ensures that you are the first person in the room and that students do not enter before you. This can prevent inappropriate behavior that is unobserved by you (and is recorded on the cloud recording). This also prevents the students from triggering the recording and those videos going to your cloud recordings. Several of you have noticed that and this prevents that from happening too!

How do I check my Zoom settings for already created meetings? 

To check your Zoom settings, log in to Blackboard, and click on the link to your session. Review your settings. If you need to change any settings, scroll to the bottom and select “edit session.” You can also do this from uark.zoom.us.

1. In your course on Blackboard Ultra, click on the Zoom link.
   
2. Click on the meeting link.
   
3. You can check and verify your settings.
4. To change settings, scroll to the bottom and click Edit this Meeting.
5. This will change all recurring meetings. If you only want to edit a single occurrence, for example, if you have a guest speaker, then we recommend Option 2 below.

Option 2:

1. Sign in at uark.zoom.us
2. In the left menu, click Meetings.
   
3. Click Edit next to the meeting you wish to change.
   
4. If this is a reoccurring meeting, click either Edit this occurrence or Edit all occurrences.
   
5. Make your desired change and click Save.

Adding your Recordings to Blackboard Learn

Finding your Recordings in My Media

To find your recorded Zoom meetings, log in to Blackboard and click Tools in the left menu, then click Kaltura Media.

In the bottom menu, you can click Record.

If you don’t see “record,” you can click the three dots (…) and the record option should appear.