Beginning in January 2026, Information Technology Services (ITS) will introduce updated retention rules in Kaltura to keep our media library sustainable and focused on actively used instructional content. The archive spans nearly thirteen years and includes nearly a million entries and hundreds of terabytes of media.
What instructors should know
Most actively used course media will remain unchanged. Older recordings or items that were never accessed—especially legacy Zoom archives—are most likely to be affected by the new retention rules.
- Entries with recent student or instructor plays are not targeted.
- Entries not played for several years may have media flavors* removed or be deleted depending on age and play history.
- You may download older files you wish to keep offline before the 2026 deletion stage.
Why this change?
The Kaltura archive includes hundreds of thousands of items that haven’t been accessed in years, and more than 250,000 entries that have never been accessed (often older Zoom recordings). Updating retention practices reduces long-term storage demands while preserving media that remains valuable for teaching and learning.
*Flavors represent versions of the video transcoded for specific bandwidths and sizes. When “flavors” are removed, the original source file remains; only the extra streaming renditions are deleted.